The art of event organising has been around for many years, and while the foundation has stayed the same, the advent of technology has brought about a new way for event organisers to look at event organising.
Here are 5 Secret Tricks that you should know about event organising:
1. Data is your friend
Statistics and data don’t lie, and they aren’t measured for fun, they are measured for a reason. Use data and quantifiable metrics to determine that the decisions you’re making are having a real effect. Every decision that you make should be backed by data or experience from previous events. Having good data is valuable beyond just giving you the ability to iterate and design better events each time. It empowers you to negotiate and push back when clients have ideas that you can prove never worked in the past.
2. Continuous learning
In a world and even more so, an industry that is ever evolving and competitive, it is important for event organisers to keep up with the latest trends. Being the first to get on top of a trend or to offer a hot new service, will do wonders for you and your brand. Learning isn’t restricted to classes or online courses, but also from networking from the attendees at your event and getting their feedback. Our Ultimate Trends Guide is the best way to get that learning started. Download it here.
3. Build rapport
Sometimes it isn’t about what you know, but who you know and what your relationship is like. When organising and planning an event, you are reliant on others to make your event successful. If your vendors and suppliers don’t pull through for you, your event can end up being an epic fail. Being respectful, mindful and kind to the people you work with will go a long way in ensuring that your event is a success. Gaining rapport with vendors also makes future collaborations easier and also ensures that you have their full support. Remember that these types of relationships should be mutually beneficial and if you are happy with the service you received, be sure to use the same supplier again and also recommend them.
4. Be the Hero
You can only plan so much. It is inevitable that something that you haven’t prepared for or thought of will pop up. Stay calm and just think on your feet; this is something that you learn over time. Hero planners can turn major disasters into little victories. It’s not always easy, but it’s not impossible. The most exciting part of the job is the unknown. With all the effort you put into coordinating a perfect event, there’s always the possibility for something to go awry. That’s where event organisers like you can step up to save the day.
5. Fall in Love with Lists
As simple as this sounds, it is often overlooked and underplayed. List making makes an event plan less overwhelming and creates accountability. Use checklists, bullet points and step by step tasks to break everything down into bite size pieces. A little list goes a long way!As simple as this sounds, it is often overlooked and underplayed. List making makes an event plan less overwhelming and creates accountability. Use checklists, bullet points and step by step tasks to break everything down into bite size pieces. A little list goes a long way! These are just five tricks that you can use to make event organising easier and more enjoyable. To get more tricks and trends on event planning, why not download our free eBook, The Ultimate Trends Guide 2017, your go to on conferencing.